Unique Club/Facility Details

Golf Facilities

Racquet Facilities

Swimming Facilities

Other Athletic Facilities

Dining Facilities

• 1 Monroe - Formal Dining Room that seats 150
• 1 Monroe - Informal Dining Room that seats 50
• 1 Monroe - Lounge/Bar that seats 50
• 1 Monroe - Outdoor Dining that seats 100
• 1 Monroe - Private Function Room that seats 80
• 1 Monroe - Meeting Room that seats 30
• 1 Belmont - Casual Dining Room that seats 150
• 1 Belmont - Lounge/Bar that seats 50
• 1 Belmont - Outdoor Dining that seats 100

The Accounting and Administrative Coordinator position will be responsible for various accounting support tasks as well as day-to-day office administration tasks. Accounting duties will include accounts receivable and member billing, accounts payable support, and other ad hoc tasks supporting the accounting operations and Controller. In addition, the role performs a variety of day-to-day office duties such as data entry, filing, record keeping, managing office supplies and equipment (as well as related vendors), and other administrative tasks as assigned.

Essential Duties & Responsibilities

• Be responsible for day-to-day accounts receivable and accounts payable support. This includes but is not limited to the reconciliation and processing of vendor invoices to ensure accuracy, maintenance of vendor records, managing communication regarding payments, as well as the daily processing of POS transactions and cash application via CC/Checks/ACH.

• Oversee membership billing and collections with a diligent, professional and customer focused approach. This may include contacting and following up with members to ensure timely payment of invoices.
• Follow up on billing inquires by providing exceptional customer service to members in a timely manner.
• Communicate clearly and work with Department Heads and Catering Directors to ensure accurate and timely billing.

• Work with Controller and Assistant Controller on the month-end closing process focusing on revenue stream, as well as assisting with various internal and external reporting requirements.
• Perform various ad hoc accounting support tasks assigned by the Controller and Assistant Controller.
• Be responsible for several administrative and office management related tasks such as
  • Data Entry: Accurately input and update information into databases, spreadsheets, or other systems as required.
  • Filing: Organize, maintain, and retrieve both physical and electronic files to ensure easy accessibility.
  • Managing Office Supplies and vendor liaison: Ordering of office supplies and equipment as needed. Point of contact for relevant vendors and responsible for communication, appointment requests and follow up when needed.
  • Administrative Support: Perform general office duties, including photocopying, scanning, mailing, and handling correspondence, office errands and other ad hoc admin tasks as they arise
  • Communication: Provide clear, timely and concise communication to coordinate with other departments and external contacts to relay or request information as needed.
  • Record Keeping: Maintain accurate and up-to-date records to support office operations and compliance requirements.

Educational Requirements

• At least 3 years' experience in bookkeeping
• A bachelor's degree in accounting or related field is a plus
• Demonstrated knowledge of GAAP and Accounting Principles
• Previous experience in an administrative or office management type role
• Proficiency in accounting software.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)